5 things to do during walkathon “off-season”

8 Jan


5 things for your radar


Ahhhhh, the off-season.  Miller Time – yes?  Your walk is over and you have 364 days to prepare for the next one.  What to do?

Here is a list of 5 things to keep on your radar as you prepare for the next walk:

1. Database

Clean it up!  Junk-in means junk-out.  You need clean data to run the reports indicating your top walkers, teams and companies.  Go thru the database to de-dupe it and delete the dead weight.

2. Thank-yous

You may have seen my previous post about thanking the walkers, donors and sponsors. Do it in a timely manner so you have time to properly organize your pitch to have them join you again.

3. Expenses

How much did it cost to operate your walkathon?  It is hopefully under 20%, and you can identify ways to bring the costs down for next year.   Plan a date with your Accounts Payable person to check things out.  Perhaps you can get discounts if you order some of the non-negotiable stuff early.

4. Permits

If you liked your location, and it worked well – LOCK IT DOWN for next year.  See if there is a discounted fee for paying early.  Same thing for potties, tents and toilets.

5. Inventory

When the boxes came flying off the truck and you took the junk out of the trunks – where did it go?  Did you go thru it first to make sure you did not misplace a registration form or a check? Time to make sure you are not be storing any food (now moldy) for the next walk.   Sort it, clean it, count it, box-it-up and tape-it-closed.  Write the quantity of each item on the outside of the box. Boom!

high fiveDid you really think you were going to be able to relax when the walkathon was over?   Plant the seeds now so that they bloom in time for the walk!

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